Certified Mail for probate notices
Probate runs on notice. Every estate fans out into a mailing list of heirs, beneficiaries, creditors, and interested persons, and the code says how each of them must be served. MatterSnail sends USPS Certified Mail, First-Class, and Priority from the browser, so the notices go out from your desk and the proof is on the mailing page.
Built for notice practice
One notice, every interested person
Upload the notice once and add every heir, beneficiary, and creditor, typed one at a time or pasted as a list from a spreadsheet. A mailing carries up to 100, and a longer list pasted in is split into mailings of 100 for you. Save the estate's list, up to 100 people, as a group for the next notice.
Proof of mailing for your file
Certified letters include a downloadable Certificate of Acceptance, every recipient gets individual delivery updates, Certified and Priority Mail add a USPS tracking number, and any mailing can include a Proof of Service.
Out the door the same day
Submit before the 12:00 p.m. Pacific cutoff and the mailing is printed, stuffed, and handed to USPS the same business day. No printer, no envelopes, no line at the counter.
Wherever notice is required
A few of the notices probate, trust, and guardianship teams send with MatterSnail:
- Trustee notifications to heirs and beneficiaries, like California Probate Code §16061.7
- Notice to beneficiaries after a will is probated, like Texas Estates Code §308.002
- Notice to known creditors, unknown heirs, and other interested persons
- Guardianship and conservatorship citations, and the annual notices that follow
Your probate code decides who must be noticed and how. MatterSnail handles the mailing, and the proof is on the mailing page.
Everything the mailing needs
Certified, First-Class, and Priority
Pick the class each notice calls for. Send certified, with or without an electronic return receipt, where the code requires it, and First-Class where it does not.
Your whole team
Paralegals prepare and send under the firm account. The Free plan includes up to 3 users with no monthly fee.
Clio, connected
Pull contacts, matters, and documents straight into a mailing, and log the cost back to the matter as an expense.
A record of every notice
Every mailing that goes out keeps its recipients, mailing date, and scan history, with links to the documents as printed and mailed and to each certified letter's Certificate of Acceptance, ready when someone asks what was sent, to whom, and when.
Common questions
What proof comes with certified mail through MatterSnail?
Every certified letter includes a downloadable Certificate of Acceptance and its own USPS tracking number, every recipient gets individual delivery updates, and any mailing can include a Proof of Service.
Can one mailing notice every heir and beneficiary at once?
Yes, up to 100 recipients on one mailing. Upload the notice first, and a longer list pasted in afterward is split into mailings of 100 for you, each carrying the notice. Each person receives an individually addressed letter with its own delivery updates, and past recipients are saved for the next notice in the estate.
How quickly does a notice go out?
Mailings submitted before the 12:00 p.m. Pacific cutoff are printed, stuffed, and handed to USPS the same business day.
Can a paralegal prepare and send the mailings?
Yes. Invite your team to the firm account. The Free plan includes up to 3 users with no monthly fee. A Clio integration can pull contacts, matters, and documents into a mailing and log the cost back to the matter.
Send the next notice from your desk. Create an account and mail the first one in minutes. The Free plan has no monthly fee.
Create an account