Certified Mail for HOA notices
Association counsel runs on notice. Pre-lien letters must go certified, violation notices have hearing deadlines, and member mailings go to every owner in the community. MatterSnail sends USPS Certified Mail, First-Class, and Priority from the browser, so the notices go out from your desk and the proof comes back to the file.
Built for association practice
One upload, every owner
Upload the notice once and add up to 100 owners per mailing. Each owner gets an individually addressed letter, and the owner list is saved for the next mailing to that community.
Proof that survives a lien challenge
Certified letters include a downloadable Certificate of Acceptance, every recipient gets individual USPS delivery tracking, and any mailing can include a Proof of Service.
Out the door the same day
Submit before the 12:50 p.m. Pacific cutoff and the mailing is printed, stuffed, and handed to USPS the same business day. No printer, no envelopes, no line at the counter.
Wherever notice is required
A few of the notices community-association teams send with MatterSnail:
- Pre-lien and assessment delinquency notices, like California Civil Code §5660
- Covenant violation and hearing notices to individual owners
- Annual disclosures, budget packets, and meeting or election notices to every member
- Statutory collection notices under laws like Maryland’s Contract Lien Act and Colorado’s CCIOA
Your state's community-association statutes decide who must be noticed and how. MatterSnail handles the mailing and keeps the proof.
Everything the mailing needs
Certified, First-Class, and Priority
Send pre-lien letters certified where the statute requires it and community-wide mailings First-Class where it does not, from the same screen.
Your whole team
Paralegals and staff prepare and send under the firm account. The Free plan includes up to 3 users with no monthly fee.
Owner lists that persist
Past recipients are saved per community, so the annual disclosure or the next delinquency wave starts from the last list instead of a spreadsheet.
A record of every notice
Every mailing keeps its documents, recipients, scan history, and certificates in one place, ready when a board or a court asks what was sent, to whom, and when.
Common questions
Does certified mail through MatterSnail come with proof for lien enforcement?
Yes. Every certified letter includes a downloadable Certificate of Acceptance, every recipient gets individual USPS delivery tracking, and any mailing can include a Proof of Service.
Can one mailing go to every owner in the association?
One mailing carries up to 100 owners; larger communities split across mailings. Upload the notice once, add the owners, and each one receives an individually addressed letter with its own tracking. The owner list is saved for the next mailing to that community.
How quickly does a notice go out?
Mailings submitted before the 12:50 p.m. Pacific cutoff are printed, stuffed, and handed to USPS the same business day.
Can paralegals and staff send the mailings?
Yes. Invite your team to the firm account. The Free plan includes up to 3 users with no monthly fee, and every mailing keeps a record of who sent what, to whom, and when.
Send the next notice from your desk. Create an account and mail the first one in minutes. The Free plan has no monthly fee.
Create an account