Certified Mail for HOA notices
Association counsel runs on notice. Pre-lien letters must go certified, violation notices have hearing deadlines, and member mailings go to every owner in the community. MatterSnail sends USPS Certified Mail, First-Class, and Priority from the browser, so the notices go out from your desk and the proof is on the mailing page.
Built for association practice
One upload, every owner
Upload the notice once, then paste the owner list straight from Excel or a CSV file: up to 1,000 owners in one action, split into mailings of 100 for you. Each owner gets an individually addressed letter.
Proof of mailing for the association's file
Certified letters include a downloadable Certificate of Acceptance, every recipient gets individual delivery updates, Certified and Priority Mail add a USPS tracking number, and any mailing can include a Proof of Service.
Out the door the same day
Submit before the 12:00 p.m. Pacific cutoff and the mailing is printed, stuffed, and handed to USPS the same business day. No printer, no envelopes, no line at the counter.
Wherever notice is required
A few of the notices community-association teams send with MatterSnail:
- Pre-lien and assessment delinquency notices, like California Civil Code §5660
- Covenant violation and hearing notices to individual owners
- Annual disclosures, budget packets, and meeting or election notices to every member
- Statutory collection notices under laws like Maryland’s Contract Lien Act and Colorado’s CCIOA
Your state's community-association statutes decide who must be noticed and how. MatterSnail handles the mailing, and the proof is on the mailing page.
Everything the mailing needs
Certified, First-Class, and Priority
Send pre-lien letters certified where the statute requires it and community-wide mailings First-Class where it does not, from the same screen.
Your whole team
Paralegals and staff prepare and send under the firm account. The Free plan includes up to 3 users with no monthly fee.
Owner lists that persist
Save each community's owners as groups of up to 100. The annual disclosure or the next delinquency wave starts from a saved group, applied to a new mailing in one step.
A record of every notice
Every mailing that goes out keeps its recipients, mailing date, and scan history, with links to the documents as printed and mailed and to each certified letter's Certificate of Acceptance, ready when a board or a court asks what was sent, to whom, and when.
Common questions
What proof comes with certified mail through MatterSnail?
Every certified letter includes a downloadable Certificate of Acceptance and its own USPS tracking number, every recipient gets individual delivery updates, and any mailing can include a Proof of Service.
Can one mailing go to every owner in the association?
One mailing carries up to 100 owners, and a longer owner list is split into mailings of 100 for you, each submitted on its own. Paste the owner list straight from Excel or a CSV file, up to 1,000 owners at a time, and preview every line before anything is added. Each owner receives an individually addressed letter with its own delivery updates.
How quickly does a notice go out?
Mailings submitted before the 12:00 p.m. Pacific cutoff are printed, stuffed, and handed to USPS the same business day.
Can paralegals and staff send the mailings?
Yes. Invite your team to the firm account. The Free plan includes up to 3 users with no monthly fee, and every mailing keeps a record of who sent what, to whom, and when.
Send the next notice from your desk. Create an account and mail the first one in minutes. The Free plan has no monthly fee.
Create an account